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General Remarks

The document provides guidelines for the drafting of manuscripts as well as for their submission for publication using the “Digital Publication” platform for digital publishing (also referenced as “the platform”). Additional instructions that supplement these general guidelines may apply depending on the specific subject area. These instructions have precedence, particularly in the case of conflicting guidelines/uncertainty.

Please draft your manuscript using a standard word processing application (Microsoft Word in particular). You may use your own document or the manuscript template provided.

To ensure smooth digital processing, it is mandatory that all documents be submitted in a uniform format. Therefore, we require the use of standard styles and file formats in your word processing software.

To help you with compilation of your manuscript, we offer the manuscript template (07_appendix_manuscript_template.docx). The template is compatible with Word 2007 or higher and contains basic style formats that fulfill our requirements with respect to structure, typography, and layout. It is also worth to review the manuscript that generated the guidelines you are reading right now – you can find an underlying source file by pressing the

icon on the right on the top of the current page.

First Draft Submission

When sending your manuscript for the first time, please follow this procedure:

  1. Send an email to tnb.admin@uni.lu, stating all appropriate data about the book:

    1. title of the book,

    2. list of authors (advisedly with their ORCID number),

    3. information whether an author contract (agreement between an author and a publisher) has been already signed,

    4. license under which the book is going to be published (optional),

    5. short description (optional),

    6. slug proposal (unique identifier which will appear in the book URL),

    7. list of files sorted by order in which they should appear in the book.

  2. Add all relevant files of the manuscript as an attachment to that email. This includes .docx files and .ipynb files, but also the assets folder with all the files used in your submission. This includes all the images, videos, datasets and other files. Be sure to follow the guidelines specified in the Submission Structure section.

  3. You will be contacted by someone from the tnb.admin team. We ask you to follow their instructions.

Modifications After First Draft Submission

After the first submission the tnb.admin team is going to provide you with a central storage location of your manuscript. From then on, please use this shared directory to apply every change you want to make. Changes you make on those files will be reflected in the digital version of your publication. In case of an multi-author books, every author should be able to make changes to their part of the manuscript.

File Formats

Manuscripts should be written and submitted specifically in a .docx file format. This is the file extension produced by common word processing software, like Microsoft Word or LibreOffice Writer. Other file formats, like .pages created in Apple Pages or .gdoc saved from Google Doc will not work. In the case of manuscripts written in those unsupported file formats input files should be first transformed to .docx in order to submit them to the platform. The examples in this guidelines are shown in Microsoft Word (henceforth called MS Word), but they will work in other word processing editors that support .docx formats as well.

Role of a fileAccepted file format
Narrative expressiondocx
Notebooks with codeipynb

In those files you can include other assets, like images or videos, but you should remember to upload them to the assets folder and write a correct reference to those files inside of .docx or .ipynb file.

Role of a fileAccepted file format
Illustrationsjpg, jpeg, tiff, png
Videomp4
Interactive elements for the digital versionhtml

The .html files included in the .docx files can contain references to other files in the assets directory, for example .js or .css.

Submission Structure

As an author, you are required to upload a package of a following structure:

.

├── 01_part_of_book.docx

├── 02_part_of_book.docx

├── 03_part_of_book.docx

└── assets/

 ├── img-filename.jpg

 ├── video-filename.mp4

 └── data-filename.csv

Note that every submission must have:

Single-author manuscripts can be contained in one file. Then, the file structure should look as follows:

.

├── manuscript.docx

└── assets/

 ├── img-filename.jpg

 ├── video-filename.mp4

 └── data-filename.csv

Note that you have some flexibility when it comes to nesting files in the assets folder. For example, when writing a long book, it is recommended to divide objects by chapters in which they were referenced.

.

├── 01_chapter_one.docx

├── 02_chapter_two.docx

└── assets/

 ├── chapter_1/

 │ ├── some-descriptive-name.png

 │ └── some-descriptive-name.mp4

 └── chapter_2/

 ├── filename.tiff

 └── filename.mp3

You can also put files in nested directories in the assets folder, as well as use your own naming convention.

.

├── 01_name-of-the-chapter.docx

├── 02_chapter-name.docx

└── assets/

 ├── videos/

 │ └── vid.mp4

 └── images/

 ├── 01_name-of-the-chapter/

 │ └── 01-01_section-name/

 │ └── img_a.png

 └── 02_chapter-name/

 └── img_b.jpg

We recommend that you apply your naming convention consistently across the whole book. All figures and tables which shall be included in the print and PDF version of your book, need to be numbered and named according to their figure caption inside the manuscript (e.g. “Figure 1” or “Chapter01_Fig01”).

File Naming Conventions

Criteria for file naming:

You can consider numbering your files with leading zeros for continuous documents, i.e. 01, 02 …09, 10 or 001 … 020 … 130. The main advantage is that your files will be ordered in a way you want. The downside is that with every change in a structure of your book you will have to rename the files and all the references to them.

Obtaining Usage Rights

Please note that it is the author’s responsibility to obtain usage rights to third-party material, such as to text, images or tables. Your De Gruyter contact offers a form for requesting reproduction rights to our authors and editors. When asking copyright holders for reproduction rights, please be specific about the form of publication, i.e. open access digital platform (specify CC license) + open access E-book (specify CC license) + print publication (if applicable).

Neither the publisher nor the developers nor maintainers of the platform will assume any liability for copyright infringement by authors.

To obtain the form, write an email to verena.deutsch@degruyter.com.

Uniform Formatting

As the author, you are responsible for the uniform formatting of your manuscript. If several individuals were involved in drafting a single volume (for example for an anthology), please make sure that all articles have the same format, both in terms of layout, style, and spelling. Please make sure that all signs, numbers, symbols, highlighting, spellings etc. have been used consistently according to the language in the manuscript:

If the manuscript is for a book series or a journal, please check in advance if there are special standardization requirements. In the event of uncertainty, consult with the editorial or the series’ or the journal’s editor. Please pay special attention to the uniform formatting of the following elements:

Highlighting in text: i.e. italics

Uniform spelling: abbreviations (i.e. fig., tab.), foreign words etc.

Please Avoid The Following

Guidelines For Drafting Manuscripts
Guidelines For Drafting Manuscripts
Guidelines For Drafting Manuscripts
Introduction To Writing Chapters In DOCX